DMS docucore digitale con gestione chiara di documenti bancari, workflow e dati finanziari.

DMS, flexible or assistance

globally

deployable

system

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FROM DMS TO ASSISTANT

From document management to operational assistance: how docucore evolves — without leaving its foundation

this means for you

Document management in the financial environment has never meant mere storage at docucore. From the very beginning, it has been about structure, context, and control: documents were recognized, classified, validated, and systematically assigned to processes — not manually sorted or stored in isolation.

This logic follows the principle of straight-through processing: documents are processed automatically, uniquely identified, and linked to clients, portfolios, accounts, securities, transactions, and timestamps. The result is consistent information chains that support both operational workflows and regulatory requirements.

A modern DMS therefore acts as an active component of the infrastructure — linking bank documents with PMS data and creating a structured flow of information, rather than merely archiving content.

The role of the DMS in interaction with the PMS: a portfolio management system provides figures, valuations, and calculations — yet the underlying evidence resides in documents. Only by linking these two layers do information become robust, traceable, and auditable.

docucore therefore complements the PMS not only organizationally, but structurally:

• Documents are clearly assigned to transactions, portfolios, and clients

• Data flows become verifiable and plausibility-checked

• Missing or deviating entries can be detected

• Transactions are validated using official bank records

This creates an independent verification layer between the bank, the PMS, and governance functions — a closed control loop instead of isolated data views.

The system thus actively enhances the informational value of PMS data — it complements, verifies, and contextualizes them.

NEW MODULES

Automated reconciliation of portfolio statements with PM-systems without a direct bank interface
The manual monthly reconciliation of positions and balances is time- and resource-intensive. Our practical solution automates this process, significantly reduces time and staffing requirements, and remains intuitive and easy to use.
Transaction generator for portfolios without a bank interface
Manual posting of transactions from supporting documents is a thing of the past.

The transaction generator reads the most common transaction types directly from PDF documents and generates structured data records for import into the PM-System.
Visualizes complex transaction flows together with related documents in an integrated context.
Private equity transactions are displayed on a clear, structured timeline — including all related documents. Clearly organized, easy to grasp at a glance, and fully integrated into the system.
Central discrepancy analysis and resolution. Supports the evaluation, classification, and resolution of discrepancies between system environments.
All discrepancies identified in the PMS can be transferred to the assistance system. There, the system supports the professional assessment and verification of deviations and guides the entire discrepancy resolution process — from analysis through to clarification.
Enables direct, structured queries of system knowledge and data histories.
Ask questions directly to your assistance system. Queries can be stored and executed automatically at the desired frequency.

Examples:

Which portfolio holds Bain Capital Asia Fund III?

Has portfolio 12345 ever purchased ABB?

When and in which portfolio was gold last sold?
Automated evaluation of defined parameters to support regulatory functions.
Capital flows, retrocessions, withholding taxes, as well as specific restrictions on securities, asset classes, currencies, and other parameters can be flexibly defined and evaluated automatically.
Creation of a structured, searchable knowledge base derived from document repositories.
A powerful full-text wiki can be set up in just a few steps. Word documents are uploaded, automatically converted into PDFs, and made available at any time as a structured knowledge base.
Organization, prioritization, and resource allocation of operational activities.
Asset managers and family offices work with industry-specific tasks. These can be clearly structured, prioritized, and resources allocated efficiently. Integrated features include staff and absence planning as well as daily to-do lists — ensuring that nothing is overlooked and tasks can be assigned at an early stage.
Central management of automated data queries for quality assurance and reporting.
With direct PMS integration, relevant SQL queries can be centrally managed in a clean and structured manner. Macros can be defined and executed at the desired frequency. The SQL library is divided into two areas: data quality and client reporting.

DMS MODULE

fully integrated multilayer OCR
Whether it’s a contractual clause, a settlement reference number, or transaction details — our latest-generation multilayer OCR doesn’t just read, it understands.

Built on state-of-the-art AI and deep-learning technology, it detects complex relationships, captures context, and extracts even the finest details from digital and scanned documents — precisely, quickly, and reliably.

The AI-powered search goes far beyond traditional keyword search: it analyzes content semantically, interprets structures, and finds relevant information in seconds — regardless of format, layout, or file type.
to the features
relaxed budgeting with clear pricing
Our DMS model is intentionally designed to be simple, transparent, and fair.

The annual license fee is 7,500 CHF and includes at least 5 custodian banks. Each additional custodian bank is charged at 475 CHF per year. There is also a one-time setup fee, depending on the required scope.

This gives you a cost-efficient, scalable, and clearly understandable pricing structure — with no hidden costs.
to the pricing
order as an expression of trust
FINMA expects supervised institutions to maintain an organisation that ensures transparency, traceability, and due diligence — in short: structures that create trust.

docucore supports financial institutions precisely in this. The system creates clarity and security in handling sensitive documents, meets the requirements for traceability and auditability, and is viewed favourably by FINMA.

A professional document management system is far more than technical infrastructure — it is a visible sign of lived responsibility. Those who work with docucore demonstrate that compliance is not treated as an obligation, but as an integral part of a trustworthy corporate culture.

In this way, docucore strengthens not only organisational efficiency but also an institution’s reputation — and with it, the asset that holds the highest value in the financial world: trust.
you can relax!
The application is operated entirely within your own IT infrastructure and integrates seamlessly into existing systems. Installation takes place on a Windows server with an MS SQL database, ensuring a stable and high-performance environment.

All data remains within your company — with no external cloud storage or third-party access. A finely tuned role and permission system allows you to control exactly who can access which information.

This means you retain full sovereignty over your data at all times and create the foundation for maximum security, confidentiality, and regulatory compliance — a decisive advantage when dealing with sensitive financial information.
You can relax!
The application is operated entirely within your own IT infrastructure and integrates seamlessly into existing systems. Installation takes place on a Windows Server with an MS SQL database, ensuring a stable and high-performance environment.

All data remains within your organization — without external cloud storage or third-party access. A finely tiered role and authorization system allows you to control precisely who can access which information.

This ensures that you retain full sovereignty over your data at all times and establish the foundation for maximum security, confidentiality, and regulatory compliance — a decisive advantage when handling sensitive financial information.
automate — but on your terms
The docucore DMS combines automation with freedom: you decide how your processes should run. With the integrated workflow designer, workflows can be configured intuitively — entirely without programming skills.

This allows you to define rules for automatically recognising, categorising, moving, or assigning documents to specific users.

Whether simple routine tasks or complex review and approval processes — every organisation can tailor its workflows to internal structures and responsibilities. The result: more efficient operations, fewer manual steps, and fully traceable document processing — exactly the way you need it.
Quickly ready for deployment
With docucore DMS, you receive a solution that is not only powerful but also professionally implemented. Our team handles the complete setup and tailors the system precisely to your individual requirements and workflows.

This creates an environment that is optimally aligned with your organisation from day one — without the effort of a lengthy IT project.

Instead of complex installation procedures, you experience a structured, seamless launch: docucore is delivered ready for operation, integrated smoothly, and configured so that you can begin working efficiently right away.

A solution that doesn’t confuse simplicity with superficiality — but convinces through care, precision, and real practical relevance.
with a direct PM1 interface and optional connections to additional systems
The efficient interaction of modern systems depends on their ability to integrate. That is why the docucore DMS already features a direct interface to the portfolio management system PM1 — enabling secure real-time data exchange without media discontinuities.

In addition, docucore can also be connected to other portfolio management systems. These individual integrations are available upon request and are implemented on a project basis — ensuring that your systems work together exactly as your processes require.
flexible, precise, and secure — down to the smallest detail
Our solution provides a granular, multi-tenant permission system that extends down to individual documents. This allows you to define with maximum precision who may access which content — while maintaining full visibility over all permissions at any time.

Roles and access rights can be configured flexibly and assigned individually, ensuring each user group sees exactly the information relevant to them. The result: maximum control, complete transparency, and a security framework that adapts seamlessly to your organisational structure.
access to all documents — anytime and anywhere
With docucore DMS, your document management remains independent of location and infrastructure. All documents are centrally managed, released based on roles, and securely accessible at any time — whether in the office, at home, or on the go.

Thanks to intelligent access control and a modern architecture, there’s no need for complicated VPN connections or local server access. Teams collaborate across locations using the same, always up-to-date data foundation — efficient, secure, and fully traceable.

This makes location-independent work not a challenge, but a natural part of a modern, connected work environment.
anyone can use it — truly anyone
The docucore DMS was designed to make complex document processes as simple and effortless as possible. Its clearly structured, modern interface guides users intuitively through all functions — without long onboarding times and without technical hurdles.

Thanks to logical navigation, clear dashboards, and a clean, professional design, everything is exactly where you expect it to be. Processes such as uploading, assigning, reviewing, and approving can be completed with just a few clicks.

With docucore, teams work faster, more relaxed, and error-free — while always maintaining full oversight of all documents and activities. A solution that combines performance with simplicity.